PURPOSE: To fulfill the vision of Matthews Design Group by overseeing projects, managing budgets, and overseeing all project related correspondence.
REPORTS TO: Controller
JOB DESCRIPTION: This is a support position with the applicant having at least 3 year’s experience with MS Office and general office administrative experience.
Vison/Mission/Values:
- Make every effort to bring the vision of MDG to life in all that you do.
- Maintain priorities in your life to allow balance between your professional life and personal life.
- Participate in at least one MDG ‘Gives Back’ opportunity a year.
- Avoid compromising situations as outlined in the employee handbook.
Attitude/Drive:
- Support the Direction Leadership Team (DLT) in the decisions that it makes and protect the unity of the vision of MDG.
Technical Design Ability:
- N/A.
Technical Ability Software:
- Efficiently be able to use MS Office and MS Teams.
General Responsibilities:
- Make every effort to bring the vision of MDG to life in all that you do.
- Maintain priorities in your life to allow balance between your professional life and personal life.
- Participate in at least one MDG ‘Gives Back’ opportunity a year.
- Avoid compromising situations as outlined in the employee handbook.
- Support the Direction Leadership Team (DLT) in the decisions that it makes and protect the unity of the vision of MDG.
Specific Responsibilities:
- Proactively assist Project Managers with the following:
- Project Budgets
- Project Schedules
- Kick off 30/60/90 meetings
- Proposals
- Client communication and satisfaction (including weekly project update emails)
- Account Receivables
- Contracts
- Project administration. (ex. Keep project records and files up to date, submittals, etc.)
- Coordinate with Controller as required.
- Coordinate weekly (at a minimum) with Team to manage workload.
- Utilize and maintain iAccess to manage budget and hours.
- Coordinate weekly (at a minimum) with Project Manager(s).
- Coordinate with clients (as required) to keep them up to date on the project, budget, and deliverables.
- Utilization rate is equal to 50%.